How to Set Up Book Taco as a Super User (Complete Setup Guide)

Step 0: Choose Your Student Rostering Method

Before adding teachers or students, you must decide how students will be rostered into Book Taco. This is the most important first step — your choice determines how all accounts are created and connected.

Book Taco supports three rostering options. Choose one and use it consistently for all teachers and students.

• Option 1 — Bulk Rostering (Manual Upload by Book Taco): Ideal for schools using email-based teacher accounts. You provide a roster spreadsheet, and Book Taco creates and connects all accounts automatically. Contact admin@booktaco.com to get started.
• Option 2 — Clever Library Rostering: For schools using Clever. Teachers add Book Taco from the Clever Library and student accounts are rostered automatically. Note: Book Taco works through the Clever Library only — district-level Clever auto-provisioning is not supported.
• Option 3 — ClassLink Rostering: For districts using ClassLink. Student and teacher accounts sync automatically. Your district's ClassLink administrator must send Book Taco an authorization request to enable the integration.

Changing your rostering method after setup can cause duplicate accounts and disconnected classrooms. If you are unsure which option is best for your school, contact Book Taco support before proceeding.

Step 1: Log In as a Super User

Open your browser and go to booktaco.com. Click Login, then under I'm a Super User, click the Login button. Enter your Super User email and password. Once logged in, you will see your Super User Dashboard.

Step 2: Access the Manage Teachers Area

From your dashboard, click Manage Teachers. This is where you will:

• View all teacher accounts
• Invite or create new teachers
• Link existing teacher accounts
• Monitor participation

Before linking or inviting teachers, confirm your school's rostering method has been selected (see Step 0).

Step 3: Link Existing Teacher Accounts (If They Already Exist)

In many cases, teacher accounts already exist before you begin setup — for example, if a teacher started a free trial, added Book Taco from Clever, or was provisioned via ClassLink. In these cases, always link the existing account instead of creating a new one.

1. Go to Manage Teachers.
2. Click the green Add new teacher button.
3. In the Teacher search box, enter the teacher's email address.
4. If the account exists, it will appear in the results. Click Add teacher next to their name.
5. Confirm the connection when prompted.

The teacher will now appear in your Linked Teachers list.

If a teacher appears in the search results, always link their existing account — do not enter their email to create a new one. This prevents duplicate accounts and preserves all original data and classroom connections.

Step 4: Add or Invite New Teachers (If No Account Exists)

If a teacher does not have a Book Taco account yet, you have two options:

• Option A — Send an Invite: Click Add new teacher, enter the teacher's name and email, click Next Step, then click Send Invite. The teacher will receive an email with instructions to create their account. Use this option when the teacher should set up their own credentials.
• Option B — Manual Creation: Click Add new teacher, enter the teacher's email, click Next Step, complete the required information, and click Create Teacher. Use this option when you need to create the account on the teacher's behalf (email-based accounts only).

When creating or inviting a teacher, select the account type that matches your rostering method: Book Taco, Clever, or ClassLink.

Step 5: Monitor Teacher Participation

From the Manage Teachers page, you can track the status of all teacher accounts in your school:

• See which teachers are linked to your Super User account
• Check which teachers have been active recently
• Identify teachers with pending invitations who have not yet joined

Step 6: Ongoing Responsibilities

As a Super User, your ongoing responsibilities include:

• Maintaining teacher access
• Ensuring consistent rostering across your school
• Supporting teacher onboarding
• Coordinating Clever or ClassLink integrations as needed

If you need assistance at any point, contact Book Taco support at admin@booktaco.com or visit booktaco.com.