How to Use the School Year Filter

Several pages in Book Taco show data filtered by school year. If you cannot find a student's recent activity, a grade, or a report, it is likely because that work happened in a different period than the one currently selected. Switching the filter to the correct year or Summer will bring it back into view.

Where to find the filter

The school year filter is available on the following teacher pages:

• Manage Grades — filter quiz grades and final reviews by school year.
• Writing Prompts — filter writing submissions and grades by school year.
• Graphic Organizers — filter graphic organizer submissions by school year.
• Reports — filter all report data (reading logs, quizzes, word count, badges, coins) by school year.

Screenshot of the Manage Grades page showing the School Period dropdown highlighted at the top of the page.

On each of these pages, the filter appears as a dropdown selector labeled "School period" near the top of the page. The current school year is selected by default.

What the filter options mean

Each entry in the filter represents a school year configured for your account. Entries are labeled with the year range (for example, 2025–2026 or 2026–2027) and the current school year is marked as the active one.

• Selecting a past year shows only the activity, grades, and data from that period.
• All years in which your students had active enrollments will appear in the list.
• School year periods are configured by your Super User (if your school has one) or by your school administrator. Contact them if you need to add or change a school year.

The Summer option

If your school uses the School Year With Summer Break calendar format, a Summer entry will appear in the filter whenever there is a gap between two consecutive school years — for example, between the end of 2025–2026 and the start of 2026–2027.

The Summer entry covers exactly the days in that gap. Any student activity that happened between school years — including work done just before a new year starts — will appear under Summer, not under either of the surrounding school years.

Q: I don't see a Summer option. Why?
A: Summer only appears if your calendar type is set to School Year With Summer Break and there is an actual gap between two years. If your calendar is year-round (no summer break) or if the next school year starts immediately after the previous one ends, no Summer entry is generated.

Why activity may appear in a different year

Student activity is always recorded with the date it happened. When you view a page like Manage Grades, Writing Prompts, Graphic Organizers, or Reports, only activity that falls within the selected school year's date range is shown.

Common situations where you may need to switch the filter:

• A student submitted work just before the new school year started — that activity falls in Summer or the previous year.
• You are reviewing a student who was enrolled last year — switch to the previous year to see their records.
• A grade, submission, or report entry seems missing — it may have been recorded under a different period.

If you cannot find recent activity, try selecting Summer first. Work submitted in the days or weeks just before your school year's start date is the most common reason data appears "missing" from the current year view.

Q: Can I view data from multiple years at once?
A: No. The filter shows one period at a time. To compare data across years, you'll need to switch between them manually.